Wedding Stationery Tips

The Ultimate Wedding Stationery Timeline & Checklist

July 21, 2020

Hi, I'm Chelsea!
I'm a wedding invitation designer, and your guide to all things wedding etiquette and paper products. You can find me on social below.


When it comes to sharing information about your wedding with friends and family, you can never give too much notice! While you’re selecting a DJ, tasting cake, and trying on wedding dresses/tuxes. Your guests are planning too. They’re shopping around for the best travel prices, finding the perfect outfits, and perusing your registry for the right gift.

Your wedding invitations and other announcement stationery is the key to keeping everyone on track and feeling relax about how much time they have left until everyone gets to celebrate your big day. So, use the below timeline to help you look like a wedding rockstar as you send your save the dates and invitations at just the right moment.

p.s. Scroll down for a FREE download to help keep your stationery journey on track!

When do I need to find a Wedding Stationery Design?

Research Wedding Stationers

Custom wedding stationery takes time to design, and you should try to have consultations with two or three stationers to ensure they’re the right fit. In the ideal wedding world, you’ll work with your stationer throughout the planning process for your Save the Dates, Formal Invitation Suites, and Wedding Day Stationery, so you should make sure they understand your style and would make a great addition to your wedding vendor team.

At Tuesday Grace Designs, our Design Consultations are FREE and we can help you determine exactly what stationery you need to create your ideal aesthetic and to fit within your budget

When should I send my wedding Save the Dates?

» Start Designing Your Save the Dates

Your Save the Dates don’t have to match your Formal Wedding Invitations (so get creative!) but they should include:

  • Your names (only using your first names is fine)

  • Wedding Date

  • Wedding Location (city and state/country)

  • Your wedding website URL

» Finalize your Wedding Website Design

It’s okay if you don’t have all of the details incorporated, but you should have the basics available for your guests to review. Make sure to include all of the information printed on your Save the Dates, and if you are having a destination wedding, also include as much travel info as possible.

» Send Your Save the Dates

Let your loved ones know about your wedding date and encourage them to explore your wedding website.

Stay Organized with the Wedding Stationery Checklist

This easy to use wedding tool will help you keep track of what stationery you need designed, how many you need to order, and when you need each piece completed.

Wedding Stationery Timeline & Checklist

When should I send my Wedding Invitations?


» Begin Designing Your Wedding Invitation Suite

When sending custom invitations, you should give your stationer three months (but at minimum 8 weeks) to design and assemble your suite. This will allow you both ample time to refine the design so it fits your wedding style to perfection.

» Receive your Wedding Invitations

Your invitations should arrive fully assembled with every bow tied and envelope stuffed. If you decided to have your stationer stamp the envelopes for you, then your suite will arrive ready to mail. If not, you have about 2-3 weeks to stamp a few envelopes everyday while watching Netflix.

» Send Your Invitations

Technically, etiquette recommends sending invitations 4 to 6 weeks before your wedding, but let’s be realistic, that’s cutting it a bit tight! Instead, I recommend sending your formal wedding invitations out eight to 10 weeks before your wedding. This will allow time for the “lost in the mail” invites, the friends who only check their mailbox once per week, and the inevitable RSVP stalking you will have to do.

When do I need to order Wedding Day Stationery?

» Start Designing Your Wedding Day Stationery & Thank You Cards

Your wedding is right around the corner, so it’s time to start finalizing all the details for the big event. Wedding Day Stationery can include everything from menus, programs, table numbers and place cards to welcome notes and itineraries for your welcome bags if you have out-of-town guests.

» Receive for Gifting Stationery

Start assembling any guest gifts the month before your wedding. This includes Welcome Bags for out-of-town guests and wedding favors.

» Receive Final Wedding Day Stationery & Thank You Cards

Ask your stationer to alphabetize your place cards to make it easy to display them on your wedding day (your wedding coordinator will thank you!)

How long after the wedding can I wait until I send my Thank You Cards to guests?

Send Thank You Cards

Now that the wedding is over, take the time to send handwritten notes to thank your guests for the gifts they sent and for celebrating your day with you.


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